Requirements and criteria in procurement
Companies wishing to perform contracts for HHNK must meet certain requirements and criteria.
These requirements and criteria are:
- grounds for exclusion;
- eligibility requirements;
- selection criteria;
- award criteria.
Grounds for exclusion
Exclusion grounds are designed to exclude companies that lack integrity from a procurement process. If we apply grounds for exclusion we indicate this in the Uniform European Tender Document (UEA). The UEA counts as a self-declaration that you must complete and sign truthfully. Only if you emerge from the assessment as the winning tenderer will you still have to submit the supporting documents that belong to the UEA to us.
Two types of grounds for exclusion apply to contracts above the European threshold amounts: voluntary and mandatory, below which it is always voluntary. We generally do not apply the voluntary grounds for exclusion below the threshold amounts.
Eligibility Requirements
What must a company meet in order to perform a certain contract for HHNK? This is what the suitability requirements in a tender are about. Think about requirements regarding:
- financial and economic standing;
- technical and professional competence;
- experience;
- quality assurance.
HHNK usually does not set any suitability requirements in a negotiated procedure. Only if we have doubts about the suitability of an entrepreneur, for example because they are not yet known to us.
Selection Criteria
HHNK applies selection criteria to limit the number of companies we want to invite to tender. This can be done in a restricted procedure or competitive dialogue.
Usually we select on experience (core competencies), the selection guide explains how this is done.
Award criteria
We award our contracts wherever possible on the Best Value for Money (BPKV) award criterion. BPKV is what used to be known as the 'most economically advantageous tender' (EMVI). Awarding on BPKV means that quality is always considered in addition to price. Awarding on the basis of the Lowest Price criterion still occurs, for example if the desired quality is fixed, as in the case of electricity. Or if the performance to be delivered is described in detail in the specifications, as is often the case with simple construction contracts in the GWW. If we award on the basis of Lowest Price, we state the reasons in the tender documents.