Privacy statement regarding police data HHNK

The basis for processing : the fulfillment of a legal obligation.

Daily police duties (Art. 8 Wpg): police data may be processed for the purpose of performing daily police duties such as enforcing laws and regulations.

More extensive criminal investigations and repeat offender files (Article 9 of the Police Data Act): police data may be processed for the purpose of investigating a specific case with a view to enforcing the law. This includes collecting data about a specific person or in response to a specific event.

Supporting police work (Article 13 of the Wpg): police data processed on the basis of Article 8 or 9 may also be used for other purposes. For example, to identify suspects or persons involved. If necessary, we may collect several types of personal data, depending on the type of investigation and the purpose, such as:

• personal details (last name, first name, address, date of birth)
• special category data, such as racial data

Our information systems use basic registrations from government agencies with public law tasks, such as the Personal Records Database (BRP) of the National Service for Identity Data (RvIG). We can also extract personal data from this basic registration. Once we have processed this data, it becomes police data for us.

We collect some (personal) data on the basis of other legislation. We highlight three laws in particular:

Code of Criminal Procedure

According to the Code of Criminal Procedure, the (special) investigating officer is obliged to establish the identity of a suspect. The Act on the Identification of Suspects, Convicts, and Witnesses—and the accompanying decree—specify which data we must use for this purpose. On this basis, we process the surname, first name, place and date of birth, address (as stated in the BRP), and actual place of residence. In special cases, special categories of personal data are also collected. A person's identity can also be established by taking photographs. We do this in the case of a suspect of a crime for which pre-trial detention is applicable.

Decision by special investigating officer

Special investigating officers may also collect personal data for their investigative tasks. The personal data collected by special investigating officers is subject to the Wpg.

Regulations

Various regulations containing penal provisions apply within the area covered by the water board. These relate to criminal environmental offenses and inspection offenses. These criminal offenses are enforced by our special investigating officers.

We engage third parties to perform IT services. These third parties are our processors and process the data solely on our behalf and for no other purpose. We have entered into agreements with these parties regarding the processing personal data.

Only authorized employees have access to data. They may only view the data they need to do their work. We may grant access to police officers. They too will only have access to the data they need to do their work.

We may pass on your data to investigative authorities such as the police for the purpose of detecting and preventing criminal offenses.

We will not transfer your personal data to legal entities outside the European Economic Area unless we are legally obliged to do so.

The Wpg sets retention periods for police data. We retain police data that we process in the context of performing our daily police duties for up to five years after the date of initial processing