Police data privacy statement HHNK

Extraordinary investigating officers employed by Hoogheemraadschap Hollands Noorderkwartier must, where appropriate, comply with the legal obligations of the Police Data Act (Wpg) and support police in their investigative tasks. This includes data that we collect for detecting punishable environmental and inspection offenses. This may require us to process personal data such as your contact details.

Also see HHNK's Privacy Policy and Privacy Statement.

Frequently Asked Questions

What do we use your personal data for?

The basis for processing is: the fulfillment of a legal obligation

Daily police task (Art. 8 Wpg): police data can be processed for the purpose of carrying out daily police tasks such as the enforcement of laws and regulations.

Comprehensive investigative investigations and multiple offender files (Art. 9 Wpg): police data can be processed in a targeted manner for investigation with a view to maintaining the rule of law in a specific case. Examples include collecting data on a specific person or in response to a specific event.

Supporting the police task (art.13 Wpg): police data processed on the basis of article 8 or 9 can also be used for other purposes. For example, to identify suspects or those involved. We may collect multiple types of personal data if necessary, depending on the type of investigation and purpose, such as:

  • personal information (surname, first name, address, date of birth)
  • special personal data, such as racial data

Our information systems make use of basic registrations of government agencies with public law duties, such as the Basic Registration of PersonsBRP) of the National Service for Identity Data (RvIG). We can also extract personal data from this basic registration. When we have processed that data, it has become police data for us.

Some (personal) data we collect under a different law. Three laws we highlight:

Code of Criminal Procedure

According to the Code of Criminal Procedure, the (special) investigating officer is obliged to establish the identity of a suspect. The Identity Determination of Suspects, Convicts and Witnesses Act - and its accompanying decree - specify the data we must use for this purpose. On this basis, we process the surname, first name, place and date of birth, address (as listed in the BRP), and a person's actual place of residence. In special cases, special categories of personal data are also collected. A person's identity can also be established by taking photographs. We do this in the case of a suspect of a crime on remand.

Special investigating officer decision

Extraordinary investigating officers can also collect personal data for their investigative duties. Personal data collected by special investigating officers is covered by the Wpg.

Regulation

Within the area of the Water Board, various regulations apply that include penal provisions. These are punishable environmental and inspection offenses. These punishable offenses are enforced by our special investigating officers.

With whom do we share data?

We engage third parties to perform IT services. These third parties are processors of ours and process the data only for our benefit and for no other purpose. We have made agreements with these parties regarding the processing of personal data.

Only employees authorized to do so are granted access to data. They may only view the data they need to do their job. We may grant access to police employees. They too are given access only to the data they need to do their job.

We may disclose your data to investigative agencies such as the police in the context of detecting and preventing crimes.

We do not transfer your personal data to (legal) persons outside the European Economic Area unless we are legally obliged to do so.

How long do we keep your data?

The Wpg sets retention periods for police data. Police data that we process as part of the performance of daily police duties we retain for up to five years from the date of initial processing.

Your rights in the Wpg

Your rights in the Wpg differ from the AVG. The person to whom the personal or police data relates is called the data subject. 

You have the right to:

  • view the data we process about you
  • supplement and/or correct your personal data
  • Have your own personal data deleted
  • have the processing of your personal data reduced (your data will then only be processed with your consent)
  • object to the processing of your personal data
  • withdraw your consent to the processing of your personal data

We have a duty to inform you about processing operations as part of the police task. In addition, we will notify you if your request for rectification or data erasure or the restriction of data processing has been fulfilled.

If you would like information about the processing of your personal data, please submit a written request. If you believe the data is incorrect, you may submit a written request to us stating what needs to be changed.

In very exceptional cases, we may refuse your request. For example, if you make a request very often, or if the request involves a disproportionate amount of effort or work. In this case, we must substantiate why the request is refused. You can submit an objection to this decision.